1. Introduction

WA College of Agriculture - Denmark (the College) is committed to protecting the privacy of individuals’ personal, sensitive, and health information. This policy outlines how we collect, manage, use, and disclose personal information in compliance with the Privacy Act 1988 (Cth), the Privacy and Responsible Information Sharing (PRIS) Bill 2024 (WA), and other applicable legislation.

2. Purpose

This policy aims to ensure that personal information is handled responsibly and transparently while supporting the College’s educational, administrative, and community functions.

3. Scope

This policy applies to all College employees, contractors, students, parents, and stakeholders who provide personal information during interactions with the College.

4. Collection of Personal Information

Why We Collect Information: We collect personal information to:

• Support the education and wellbeing of students.

• Facilitate communication with parents/guardians.

• Administer enrolments and employment processes.

• Manage College operations effectively.

• Fulfil legal and compliance obligations.

What We Collect: Personal information collected may include:

• Names, dates of birth, addresses, and contact details.

• Health and medical records, including immunisation history.

• Academic records and student performance data.

• Employment history, criminal screening, and working-with-children checks.

• Photographs, videos, and CCTV footage.

How We Collect It: Information is collected through:

• Enrolment forms and related documents.

• Communication with parents, students, and staff.

• Online systems and applications.

• Observations and recordings during College activities.

5. Use and Disclosure of Personal Information

The College will only use or disclose personal information:

• For the primary purpose for which it was collected.

• With the individual’s consent for secondary purposes.

• To comply with legal obligations, such as under the Children and Community Services Act 2004 (WA).

• To protect public health, safety, or welfare in emergencies.

• For de-identified research or statistical purposes.

6. Protection of Personal Information

The College implements strict measures to protect information from misuse, loss, and unauthorised access, including:

• Secure storage systems for electronic and paper records.

• Compliance with the Department of Education's Cyber Security Policy.

• Regular audits to ensure adherence to data protection standards.

7. Access and Correction

Individuals have the right to:

• Access their personal information held by the College, unless restricted by law.

• Request corrections to ensure accuracy and completeness.

For further information on access to personal information, please see: Freedom of Information.

8. Complaints and Breaches

Complaints regarding privacy breaches can be made to the College. These will be addressed per the Department of Education’s Complaints and Notifications Policy. In case of significant breaches, the matter will be escalated following the Information Breach Policy.

9. Automated Decision-Making

The College does not use automated decision-making processes involving personal information unless compliant with relevant legislation and Departmental policies.

10. Contact Information

For privacy-related inquiries, please contact:

WA College of Agriculture - Denmark

872 South Coast Highway (PO Box 350), Denmark WA 6333

Phone: (08) 9848 0200

Email: denmark.wacoa@education.wa.edu.au

11. Review and Updates

This policy will be reviewed every three years or as required by changes in legislation or Departmental policy.